Archive for June 2018

During project executing, the project manager determines that a change is needed to material purchased for the project. The project manager calls a meeting of the team to plan how to make the change. This is an example of:

During project executing, the project manager determines that a change is needed to material purchased for the project. The project manager calls a meeting of the team to plan how to make the change. This is an example of:




A. Management by objectives
B. Lack of a change management plan
C. Good team relations
D. Lack of a clear work breakdown structure



Answer B

The client demands changes to the product specification that will add only two weeks to the critical path. Which of the following is the BEST thing for the project manager to do?

The client demands changes to the product specification that will add only two weeks to the critical path. Which of the following is the BEST thing for the project manager to do?




A. Compress the schedule to recover the two weeks
B. Cut scope to recover the two weeks
C. Consult with the sponsor about options
D. Advise the client of the impact of the change


Answer C

It is the middle of the project when the project manager is informed by her scheduler that the project control limits are secure. That same morning she receives a note from a team member about a problem he is having. The note says, "This activity is driving me crazy and the manager of the accounting department won't help me until the activity's float is in jeopardy." In addition, the project manager has e-mails from a minor stakeholder and 14 e-mails from team members. While she is reading the e-mails, a team member walks into the project manager's office to tell her a corrective action was implemented by a team member from the project management office, but was not documented. What should the project manager do NEXT?

It is the middle of the project when the project manager is informed by her scheduler that the project control limits are secure. That same morning she receives a note from a team member about a problem he is having. The note says, "This activity is driving me crazy and the manager of the accounting department won't help me until the activity's float is in jeopardy." In addition, the project manager has e-mails from a minor stakeholder and 14 e-mails from team members. While she is reading the e-mails, a team member walks into the project manager's office to tell her a corrective action was implemented by a team member from the project management office, but was not documented. What should the project manager do NEXT?




A. Report the documentation violation to the project management office, evaluate the security of the control limits, and review the e-mailing rules in the communications management plan
B. Clarify the reasoning behind documentation being a problem, get the accounting department to assist the team member, and respond to the minor stakeholder
C. Add the implemented corrective action to the historical records, discuss the value of documentation at the next team meeting, and smooth the team member with the accounting department problem
D. Find out who caused the problem with the accounting department, respond to the minor stakeholder before responding to the other e-mails, and review the process listed in the communications management plan for reporting concerns with the team member having the documentation problem


Answer C 

You are assigned as the project manager in the middle of the project. The project is within the baselines, but the customer is not happy with the performance of the project. What is the FIRST thing you should do?

You are assigned as the project manager in the middle of the project. The project is within the baselines, but the customer is not happy with the performance of the project. What is the FIRST thing you should do?




A. Discuss it with the project team
B. Recalculate baselines
C. Renegotiate the contract
D. Meet with the customer


Answer D 

You are a project manager who was just assigned to take over a project from another project manager who is leaving the company. The previous project manager tells you that the project is on schedule, but only because he has constantly pushed the team to perform. What is the FIRST thing you should do as the new project manager?

You are a project manager who was just assigned to take over a project from another project manager who is leaving the company. The previous project manager tells you that the project is on schedule, but only because he has constantly pushed the team to perform. What is the FIRST thing you should do as the new project manager?




A. Check risk status
B. Check cost performance
C. Determine a management strategy
D. Tell the team your objectives


Answer C 

Your company just won a major new project. It will begin in three months and is valued at $2,000,000. You are the project manager for an existing project. What is the FIRST thing you should do once you hear of the new project?

Your company just won a major new project. It will begin in three months and is valued at $2,000,000. You are the project manager for an existing project. What is the FIRST thing you should do once you hear of the new project?




A. Ask management how the new project will use resources
B. Resource level your project
C. Crash Your project
D. Ask management how the new project will affect your project



Answer D

The project manager has just received a change from the customer that does not affect the project schedule and is easy to complete. What should the project manager do FIRST?

The project manager has just received a change from the customer that does not affect the project schedule and is easy to complete. What should the project manager do FIRST?




A. Make the change happen as soon as possible
B. Contact the project sponsor for permission
C. Go to the change control board
D. Evaluate the impacts on other project constraints


Answer D 

You have been assigned to manage the development of an organization's first Web site. The site will be highly complex and interactive, and neither your project team nor the client has much experience with Web site development.

You have been assigned to manage the development of an organization's first Web site. The site will be highly complex and interactive, and neither your project team nor the client has much experience with Web site development.


The timeline is extremely aggressive. And delay will be costly for both your firm and the client. You have a project sponsor and have achieved agreement and sign-off on both the project charter and the project management plan. Client personnel have been kept fully informed of the project's progress through status reports and regular meetings. The project is on schedule and within the budget, and a final perfunctory review has been scheduled. Suddenly you hear that the entire effort may be cancelled because the product developed is totally unacceptable. What is the MOST likely cause of this situation?


A. A key stakeholder was not adequately involved in the project
B. The project charter and project management plan were not thoroughly explained or adequately reviewed by the client
C. Communications arrangements were inadequate and did not provide the required information to interested parties
D.The project sponsor failed to provide adequate support for the project


Answer A 

You are in the middle of executing a major modification to an existing product when you learn that the resources promised at the beginning of the project are not available. The BEST thing to do is to:

You are in the middle of executing a major modification to an existing product when you learn that the resources promised at the beginning of the project are not available. The BEST thing to do is to:




A. Show how the resources were originally promised to your project
B. Replan the project without the resources
C. Explain the impact if the promised resources are not made available
D. Crash the project



Answer C

A project manager is appointed to head a highly technical project in an area with which this person has limited familiarity. The project manager delegates the processes of Develop schedule, Estimate Costs, Define Activities, and Estimate Activity Resources to various project team members, and basically serves as an occasional referee and coordinator of activities. The results of this approach are likely to be:

A project manager is appointed to head a highly technical project in an area with which this person has limited familiarity. The project manager delegates the processes of Develop schedule, Estimate Costs, Define Activities, and Estimate Activity Resources to various project team members, and basically serves as an occasional referee and coordinator of activities. The results of this approach are likely to be:




A. A team functioning throughout the project at a very high level, demonstrating creativity and commitment
B. A team that initially experiences some amounts of confusion, but that after a period of time becomes a cohesive and effective unit
C. A team that is not highly productive, but that stays together because of the work environment created by the project manager
D. A team that is characterized by poor performance, low morale, high levels of conflict and high turnover


Answer D 

The project charter for a project was approved for planning and you have just been assigned as project manager. Realizing that project planning is an ongoing effort throughout the project, which processes are you MOST likely to combine?

The project charter for a project was approved for planning and you have just been assigned as project manager. Realizing that project planning is an ongoing effort throughout the project, which processes are you MOST likely to combine?




A. Create WBS and Define Activities
B. Estimate Activity Durations and Develop Schedule
C. Develop Human Resource plan and Estimate Costs
D. Estimate Costs and Determine Budget



Answer A

You are taking over a project during the planning process group and discover that six individuals have signed the project charter. Which of the following should MOST concern you?

You are taking over a project during the planning process group and discover that six individuals have signed the project charter. Which of the following should MOST concern you?




A. Who will be a member of the change control board
B. Spending more time on configuration management
C. Getting a single project sponsor
D. Determining the reporting structure


Answer B

A project management plan should be realistic in order to be used to manage the project. Which of the following is the BEST method to achieve a realistic project management plan?

A project management plan should be realistic in order to be used to manage the project. Which of the following is the BEST method to achieve a realistic project management plan? 




A. Sponsor creates the project management plan based on input from the project manager
B. Functional manager creates the project management plan based on input from the project manager
C. Project manager creates the project management plan based on input from senior management
D. Project manager creates the project management plan based on input from the team


Answer D 

You are taking over a project and determine the following: Activity B has an early finish (EF) of day 3, a late finish (LF) of day 6 and an early start of day 2. Activity L is being done by a hard-to-get resource. The cost performance index (CPI) is 1.1, and the schedule performance index (SPI) is 0.8. Based on this information, what would you be more concerned about?

You are taking over a project and determine the following:
Activity B has an early finish (EF) of day 3, a late finish (LF) of day 6 and an early start of day 2.
Activity L is being done by a hard-to-get resource.
The cost performance index (CPI) is 1.1, and the schedule performance index (SPI) is 0.8.
Based on this information, what would you be more concerned about?




A. Float
B. Resources
C. Cost
D. Schedule



Answer D

Which of the following BEST describes a project management plan?

Which of the following BEST describes a project management plan?




A. A printout from project management software
B. A bar chart
C. Risk, staffing, process improvement, and other management plans
D. The project scope


Answer C 

You are a new project manager who has never managed a project before. You have been asked to plan a new project. It would be BEST in this situation to rely on ____ during planning in order to improve your chance of success.

You are a new project manager who has never managed a project before. You have been asked to plan a new project. It would be BEST in this situation to rely on ____ during planning in order to improve your chance of success.




A, Your intuition and training
B. Stakeholder analysis
C. Historical information
D. Configuration management



Answer C 

Double declining balance is a form of:

Double declining balance is a form of:




A. Decelerated depreciation
B. Straight line depreciation
C. Accelerated depreciation
D. Life cycle costing



Answer C

Approved corrective action is an input to:

Approved corrective action is an input to:




A. Verify Scope
B. Direct and Manage Project Execution
C. Develop Project Charter
D. Develop Schedule



Answer B 

Which of the following BEST describes the project manager's role as an integrator?

Which of the following BEST describes the project manager's role as an integrator?




A. Help team members become familiar with the project
B. Put all the pieces of a project into a cohesive whole
C. Put all the pieces of a project into a program
D. Get all team members together into a cohesive whole


Answer B 

Integration is done by the:

Integration is done by the:




A. Project manager
B. Team
C. Sponsor
D. Stakeholders



Answer A 

A work authorization system can be used to:

A work authorization system can be used to:




A. Manage who does each activity
B. Manage what time and in what sequence work is done
C. Manage when each activity is done
D. Manage who does each activity and when it is done


Answer B 

Which of the following BEST describes why this might have happened?

A project manager has managed four projects for the company and is being considered to join the project management office team. The following is discovered during the evaluation of his performance. The project manager's first project had an ending cost variance of -500, used two critical resources, needed to rework the project charter during project executing and was ranked 14th in priority within the company. The second project finished with a schedule variance of +100. was completed with a vastly compressed schedule, and received a letter of recommendation from the sponsor, but the product of the project was not used. The third project had 23 percent more changes than expected, had an SPI of 0.90, and 25 open
items in the issue log when the project was completed.
Each of these projects had a cost of $1,000 and 20 to 28 percent more changes than others of its size.

The project management office decided to not add this project manager to the team.

Which of the following BEST describes why this might have happened?



A. The project manager has only managed low-priority projects, and he had to compress the schedule, showing that he does not have the skill to work in the project management office.
B. Issue logs should not be used on projects of this size, showing that the project manager does not have the knowledge to work in the project management office.
C. The project manager did not effectively involve the stakeholders, showing that he does not have the knowledge to work in the project management office.
D. The project manager had two critical resources on his team and still needed to rework the project charter, showing that he does not have the discipline to work in the project management office.


Answer C

Which of the following describes the BEST use of historical records from previous projects:

Which of the following describes the BEST use of historical records from previous projects:




A. Estimating, life cycle costing, and project planning
B. Risk management, estimating, and creating lessons learned
C. Project planning, estimating, and creating a status report
D. Estimating, risk management, and project planning



Answer D 

Effective project integration usually requires an emphasis on:

Effective project integration usually requires an emphasis on:




A. The personal careers of the team members
B. Timely updates to the project management plan
C. Effective communications at key interface points
D. Product control


Answer C 

Which process groups must be included in every project?

Which process groups must be included in every project?




A. Planning, executing, and closing
B. Initiating, planning, and executing
C. Initiating, planning, executing, monitoring and controlling, and closing
D. Planning, executing, and monitoring and controlling



Answer C

The work on the first phase of your project has come to an end. What should you ensure is done BEFORE beginning the next phase?

The work on the first phase of your project has come to an end. What should you ensure is done BEFORE beginning the next phase?





A. Verify that the resources are available for the next phase
B. Check the project's progress compared to its baselines
C. Confirm that the phase has reached its objectives, and have its deliverables formally accepted
D. Recommend corrective action to bring the project results in line with project expectations



Answer C

Closure includes all of the following EXCEPT:

Closure includes all of the following EXCEPT:




A. Determining performance measures
B. Turning over the product of the project
C. Documenting the degree to which each project phase was properly closed after its completion
D. Updating the company's organizational assets



Answer A

During a team meeting, a team member asks about the measurements that will be used on the project to judge performance. The team member feels that some of the measures related to activities assigned to him are not valid measurements. The project is BEST considered in what part of the project management process?

During a team meeting, a team member asks about the measurements that will be used on the project to judge performance. The team member feels that some of the measures related to activities assigned to him are not valid measurements. The project is BEST considered in what part of the project management process?




A. Closing
B. Monitoring and controlling
C. Executing
D. Initiating


Answer C

A team member notifies the project manager that the activities comprising a work package are no longer appropriate. It would be BEST for the project manager to be in what part of the project management process?

A team member notifies the project manager that the activities comprising a work package are no longer appropriate. It would be BEST for the project manager to be in what part of the project management process?




A. Corrective action
B. Integrated change control
C. Monitoring and controlling
D. Project closing



Answer C

If the project manager then evaluates whether the variance warrants a response, he is in what project management process?

A project manager gets a call from a team member notifying him that there is a variance between the speed of a system on the project and the desired or planned speed. The project manager is surprised because that performance measurement was not identified in planning.

If the project manager then evaluates whether the variance warrants a response, he is in what project management process?




A. Initiating
B. Executing
C. Monitoring and controlling
D. Closing



Answer C

A project manager does not have much time to spend planning before the mandatory start date arrives. He therefore wants to move through planning as effectively as possible. Which of the following would you recommend?

A project manager does not have much time to spend planning before the mandatory start date arrives. He therefore wants to move through planning as effectively as possible. Which of the following would you recommend?




A. Make sure you have a signed project charter and then start the WBS
B. Create an activity list before creating a network diagram
C. Document all the known risks before you document the high-level assumptions
D. Finalize the quality management plan before you determine quality metrics


Answer B

The WBS and WBS dictionary are completed. The project team has begun working on identifying risks. The sponsor contacts the project manager, requesting that the responsibility assignment matrix be issued. The project has a budget of $100,000 and is taking place in three countries using 14 human resources. There is little risk expected for the project, and the project manager has managed many projects similar to this one. What is the NEXT thing to do?

The WBS and WBS dictionary are completed. The project team has begun working on identifying risks. The sponsor contacts the project manager, requesting that the responsibility assignment matrix be issued. The project has a budget of $100,000 and is taking place in three countries using 14 human resources. There is little risk expected for the project, and the project manager has managed many projects similar to this one. What is the NEXT thing to do?




A. Understand the experience of the sponsor on similar projects
B. Create an activity list
C. Make sure the project scope is defined
D. Complete risk management and issue the responsibility assignment matrix



Answer B
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